One platform. Every operation.
Virtulum unifies scheduling, payroll, HR, and site operations so security, cleaning, and care teams can run dependable services with fewer tools and less admin.
5
Platform modules
4+
Industries served
24/7
Operational coverage
100%
Web & mobile
Trusted by teams across the UK
Analytics
Custom analytics
built by you.
Define your own metrics, KPIs, and tracking units. From sickness absence to patrol counts, measure what matters to your specific operation.
Scheduling
Drag, drop,
done.
Build multi-site rosters in minutes with drag-and-drop rostering, templates, and automated scheduling. Configure break policies and approval workflows at every level.
Shift Management
Full shift lifecycle,
one screen.
Create shifts with conflict detection, track status in real time, handle exceptions and violations, and manage approvals — all with activity logging and PDF export.
Platform
One system. Everything you need to run every shift, person, and payroll.
Every plan includes the full shared platform — scheduling, payroll, HR, documents, chat, assets, fleet management, and reporting. Roll out one module or the complete stack.
Payroll & Leave
Wage calculations, drawdowns, adjustments, and SSP suggestions. Holiday and sickness tracking with approvals, balance management, and NMW compliance monitoring.
People & HR
Employee profiles, configurable onboarding with a visual form builder, screening checklists, compliance dashboards, and automated reference collection via magic links.
Documents & Contracts
Contract creation from templates with signing workflows and OCR extraction. Centralised document hub with credential tracking and expiry alerts.
Communication & CRM
Real-time team chat with DMs, groups, and file sharing. Full email marketing suite with HTML template builder, campaign management, and contact lists.
Assets & Fleet
Equipment inventory with employee assignment and acknowledgement workflows. Vehicle records, maintenance tracking, documents, and QR-code check-in.
Dashboard & Reporting
Operations dashboard with real-time metrics, shift overview, and incident summaries. Activity logging with PDF export and CSV data exports.
Mobile App
The frontline
super app.
Everything your team needs in their pocket — from clocking in and signing contracts to submitting incidents and completing onboarding. Available on iOS and Android.
Shift Hub
Clock in/out, in-shift ops, unscheduled shifts
My Schedule
View shifts and accept assignments
Digital ID
Professional ID always in your pocket
Contracts
View and sign directly on mobile
Holiday
Submit and track requests
My Forms
Dynamic form submissions
My Assets
View and acknowledge equipment
Messages
Team chat with file sharing
Incidents
Report and track incidents
Onboarding
Tasks and documentation checklist
Active Shift
Real-time status tracking
Industry Plans
Shared platform. Sector-specific tools.
Every plan includes the full shared platform. Each industry adds purpose-built features for its unique compliance, operational, and reporting needs.
Security
Purpose-built for guarding companies with full BS7858 compliance, SIA license tracking, and client billing.
Plan-specific features
- Client & site management with billing config and client portal
- SIA license tracking — Front Line, Close Protection, CCTV, Key Holding, Cash Transit
- BS7858:2019 screening with reviewer approval workflow
- Incident and medical report management with analytics
- DataHub with KPI dashboards and report templates
Cleaning
Coordinate cleaning crews across multiple client sites with patrol routes, checkpoints, and dedicated scheduling.
Plan-specific features
- Client accounts and service site management
- Patrol route definition with crew assignments and coverage areas
- Checkpoint monitoring and verification
- Calendar-based scheduling coordinated with patrol routes
- All shared features: payroll, HR, documents, and more
Hospitality
Calendar-based shift scheduling tailored for hospitality, with all the workforce management tools your team needs.
Plan-specific features
- Hospitality-specific shift scheduling
- Team management, holiday, and sickness tracking
- Payroll with wage calculations and CSV export
- Onboarding, contracts, and document management
- Real-time chat and operations dashboard
About Virtulum
Calm, compliant operations.
Virtulum was born inside operational industries where coordination is everything. The platform is shaped alongside partners who run thousands of shifts per day, so every release solves a real frontline problem.
Independent platform
Virtulum is a dedicated workforce technology company focused on operational industries.
Mission
Deliver calm, compliant operations for frontline teams who deserve better than legacy "enterprise" stacks.
Roadmap
Expanding analytics surfaces, AI-assisted scheduling, and deeper integrations with finance suites.
Impact
From planning to payroll in hours.
Customers report 40% faster payroll prep and 100% visibility across compliance tasks.
Looking ahead
Rolling out AI-assisted scheduling, deeper finance integrations, and richer analytics for clients and partners.
Contact
Talk to the Virtulum team.
We collaborate closely with security, cleaning, and hospitality operators across the UK and EU. Drop us a line and we will connect you with the right specialist.
Sales & partnerships
sales@virtulum.co.ukSupport
support@virtulum.co.ukNext steps
Ready to see Virtulum in action?
We will tailor a walkthrough for your industry, share sector playbooks, and line up your onboarding plan.